Grants Monitoring Officer

Closing date: 5 February 2023 | Salary: £28,403-£32,088 (Grade 4) | Location: Flexible

Contract type: Permanent

Work pattern: Full time, 37 hours per week. 

Post number: 202807

As an organisation we support flexible working. This role allows hybrid working (a mix of home and office working) and a working pattern suitable for you can be discussed on appointment if you are successful.

You will be contracted to the nearest NRW office to your home, of which you will be required to attend for regular meetings, training and for one-to-one meetings with your manager. These will be planned in advance.

Job description

This is an exciting opportunity to join NRW’s Grants Assessment and Monitoring Team. As a team we are responsible for administering NRW’s grant programme supporting communities, sectors and organisations who can deliver best for the environment and natural resources of Wales.

You will provide the highest level of professional support to our experienced monitoring team.

Your expertise and passion will be fundamental to our ability to deliver for the natural environment and people of Wales, as well as tackling the nature and climate emergencies.

Responsibilities

Your responsibilities include:

  • Maintain systems to track and monitor progress of grant proposals through each stage of the grant process.
  • Produce appropriate records of decisions, actions and outcomes to justify and demonstrate that alignment with NRW’s Grant Policy and Procedure and wider organisational governance requirements.
  • Ensure that appropriate records and audit trails related to NRWs grant funding are maintained.
  • Develop and maintain effective customer relationships across teams, listening to and acting on feedback.
  • Liaise with and support relevant officers in EPP and in Operations involved in the grants process via the monitoring and payment of grant claims.
  • Report as required to Team Leader and/or Manager on any grants or partnerships issue that is under dispute or may need senior management intervention.

Qualifications, experience and knowledge

Knowledge and experience of the following: 

  1. Grant management skills with basic understanding of budgeting and financial management concepts.
  2. Managing grant programmes from initiation through to impact reporting.
  3. Financial and grants management/administration.
  4. Maintaining audit trails of decisions made on grant proposals.
  5. Analysing large data sets using Excel.
  6. Completion of searches using Google and other online databases.
  7. Working in a programme and project management environment with project management experience and/or qualifications.
  8. Building relationships with other teams, with a focus on customer service.
  9. Working within a Finance and Grant funding environment.
  10. Sharing your knowledge and expertise to help solve problems, supporting all Heads of Business in EPP as required.

Welsh language requirements

Essential: Level 1 – able to pronounce Welsh and use basic phrases

Desirable: Level 3 – Able to communicate with confidence in Welsh in some work situations.

Please note if you do not meet the level 1 requirement i.e., ability to understand basic phrases and ability to pronounce Welsh names correctly, then NRW offers a variety of learning options and staff support to help you meet these minimal requirements during the course of your employment with us.

Competencies

Applications to this role will be assessed based on the following competencies, both at shortlisting and interview. Please give examples of how you demonstrate these competencies when completing your application form. 

Essential Knowledge and Skills

  • Excellent customer service and other soft skills developed through prior work experience which may be across a range of different posts and organisations.
  • Good knowledge of business systems is also essential, with good IT, numeracy, literacy and organisational skills.
  • Develop and demonstrate a good understanding of the work of NRW.
  • Demonstrate an aptitude for continuing learning and development.

Evaluation of Information

  • Create a range of business documents which may entail gathering information from a range of sources and require an ability to interpret and analyse information.  Some original thinking may be necessary for some aspects of the role.
  • Contract management requiring the post holder to be able to fully understand and digest contractual requirements.
  • Excellent knowledge of business processes and the ability to collate information.

Decision Making and Autonomy Requirements

  • Work will generally be guided by expected results, but the post holder may be able to decide how best to achieve these, within defined parameters.
  • Guidance may be provided by others but there will likely to a need for some degree of judgment or creativity to be applied.
  • Directly resolve problems and make decisions on how to deal with them.  The range of solutions may be varied, requiring some degree of investigation and analysis before coming to a conclusion, although typically there will be a limited range of options.
  • Adaptable and flexible, able to manage workflow and demonstrate a high degree of self-organisation.

Impact

  • Moderate effect on the business, potentially with a short to medium impact. The consequences of taking potentially incorrect action/decisions will be moderate to high, which will likely need to be addressed to avoid longer term impact.
  • Responsible and accountable for the work they undertake and deliver although ultimately a more senior individual would be accountable for managing the longer time impact.

Communication and Relationships with Others

  • Communication across a range of functions within NRW, as well as with external parties.
  • Relationships are likely to be of an on-going nature and may involve a degree of influencing. Communication will typically involve some level of advice and guidance to others.

Benefits of working for us

This role will offer a range of benefits, including:

  • Agile and flexible working
  • Civil Service Pension Scheme offering employer contributions of 26.6% to 30.3%
  • 28 days annual leave, rising to 33 days
  • Generous leave entitlements for all your life needs
  • Health and wellbeing benefits and support
  • Weekly well-being hour to use at your choice

See full details for all the employee benefits you will receive.

How to apply

Please send a completed Application form to Applications@naturalresourceswales.gov.uk using the post number as the email reference

Before completing your application, please read our Guidance on completing a job application form

Application closing date 5 February 2023

Interviews will take place on TBC through Microsoft Teams.

If you have any queries about the role, please contact Grace Acres at grace.acres@naturalresourceswales.gov.uk or 0300 065 3445

Natural Resources Wales embraces diversity and promotes equal opportunity. We recruit by merit on the basis of fair and open competition.

We welcome and encourage applications from groups currently underrepresented, including women, black and ethnic minority groups and people with a disability. We have a guaranteed interview scheme for candidates with disabilities who meet the minimum selection criteria.

We put the principles of human rights, equality, fairness, dignity and respect at the heart of our values.

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