How we buy what we need

We are a major buyer of goods, works and services in Wales, we need suppliers who can deliver value for money and ensure that we follow best environmental practice

Sell to Natural Resources Wales

When buying goods, works and services, our staff may use an existing contract / framework where appropriate to make the process of buying more efficient.

These may be specific contracts for us or other contracts made available to public sector bodies. These include but aren’t limited to:

National Procurement Service: this is a Welsh Government funded central purchasing body. We use various National Procurement Service framework agreements for the things we buy most often.

Crown Commercial Services: is an executive agency of the Cabinet Office providing a set of pre-tendered contracts with a range of suppliers from which public sector customers can purchase

Eastern Shires Purchasing Organisation: is a public sector owned professional buying organisation with over 150 frameworks.

Our buying thresholds

Threshold How we buy
Under £5k Where no appropriate contract / framework exists, staff may obtain one written quote from suppliers. Staff choose a supplier based on market knowledge.
£5k up to £25k Where no appropriate contract / framework exists, staff may obtain three written quote from suppliers. Staff are required to establish competition based on market knowledge.  Staff will on occasion use the ‘Quick Quote’ facility within Sell2Wales to advertise low value requirements.
Over £25k We advertise all contracts / frameworks on the Sell2Wales website. If you would like to register as a potential supplier to us, please go to the Sell2Wales website. Sell2Wales lists public sector tenders published in Wales. It is a Welsh Government initiative that helps small and medium businesses work successfully with the Welsh public sector. 

 

Purchases above the following thresholds will be subject to the full Public Contracts Regulations 2015 and will be advertised in the Official Journal of the European Union - Goods and Services - £106k and Works - £4.1 million.

Future Opportunities 

If you want to find out about our upcoming contracts to be published on Sell2Wales, see the Procurement Pipeline updates. Please note this is subject to change.

Policies

In order to deliver sustainable procurement we are committed to incorporating relevant policies into our procurement processes, including but not limited to:

Welsh Government's Welsh Procurement Policy Statement

NRW Timber Procurement Policy

Employment in the code of practice Ethical Supply Chains

Terms & Conditions and Payment of Supplier Invoices

Natural Resources Wales’ standard terms and conditions of contract have been updated to include provisions relating to the new General Data Protection Regulation (GDPR) which comes into force on 25 May 2018. 

These updated terms and conditions will apply to all purchase contracts let by NRW from 15 May 2018 onwards. Copies of the updated terms and conditions are available for download at the bottom of this page

Where do I send my invoice? 

All invoices must be sent to the following address:

Natural Resources Wales
Accounts Payable
PO Box 664
Cardiff
CF24 0YR

Invoices received at local offices may be returned or result in delays in processing payment.

Purchase Order Policy

Please ensure you are given a 7 digit purchase order number when accepting an order from us.  All invoices submitted for payment must quote a purchase order number.

If you can not quote a purchase order number, the invoice will be returned with a request to obtain a purchase order from the originator.

Our Payment Terms

Our payment terms are 30 days from receipt of an invoice unless otherwise agreed. If suppliers have a query regarding an invoice payment please contact the Accounts Payable team via email – 

payments.wales@cyfoethnaturiolcymru.gov.uk

Who to Contact

If you have any other queries then please contact our customer care team at enquiries@naturalresourceswales.gov.uk or by telephone on 0300 065 3000.